Statutes of the INTERNATIONAL ASSOCIATION for the STUDY of FOSSIL CNIDARIA and PORIFERA
edited by Klemens Oekentorp, in January 1993 / with a note by Klemens Oekentorp
I. THE ASSOCIATION'S OBJECTIVES AND COMPOSITION
The objective of the Association named International Association for the Study of Fossil Cnidaria and Porifera is to unite researchers of all nationalities studying fossil Cnidaria and Porifera as well as those interested in this field for various reasons. Without involving itself in any way in the activities of its members, this Association sets its goal in uniting its adherents in the areas of scientific information, documentation and encouraging studies.
The duration of the Association is unlimited. The location of its centre is that of the President.
The Association is composed of individuals as well as legal entities. Any person interested in the Association's activities can become a member. All members are equal and possess the same rights. Legal entities can subscribe to the Association but do not have membership rights, except if they are represented by delegates at the General Assembly.
The Association is affiliated with the International Palaeontological Association and pledges to familiarize the latter with its statutes. The Association is submitted to the regulations enacted by this organisation.
Membership in this Association can be lost:
a) by resignation
b) through elimination by the Council for non-payment of the membership fee or
c) for any reason of gravity, the member concerned having been previously requested to provide an explanation.
II. ADMINISTRATION AND OPERATION
The Association is governed by a Council including a President, five Regional Vice-Presidents, regular Councilors, a Secretary, the Newsletter Editor or Co-editors, and the Chairperson of the next Symposium. The President, Regional Vice-Presidents and regular Councilors are elected in accordance with Articles 6 and 7. The Secretary is appointed by the President with the approval of the Council; the Newsletter Editors and Symposium Chairperson are appointed by the Council. All three are ex-officio Council members with full voting rights.
The President and the five Regional Vice-Presidents are nominated by the Council at least six months before the General Assembly and elected by the Council at least three months before the General Assembly. Procedures for both nomination and election will be established and carried out by the Secretary who will assure that these six officers are broadly representative of the major geographic areas in which the membership resides. Customarily, the President will be the organizer/Convenor of the Symposium at which he or she takes office but the Symposium Organizing Committee through its Council representatives can nominate a different person for the office of President if it so desires.
Regular Council members, not to exceed 25, are nominated and elected by the Association members of their own country or geographic area with the provision that no country can be represented on the Council by more than two members (or three if one is an elected officer). Procedures for both nomination (at least six months before a General Assembly) and election (at least three months before a General Assembly) will be established and earned out by the existing Council member(s) of the country or geographic area concerned.
The countries and geographic areas to be represented in the Council, and the number of Councilors for each, are established at each General Assembly. However, if no action is taken at a General Assembly, it is to be assumed that the number of Councilors, and the countries or geographic areas to be represented, are un¬changed from the preceding term.
Exceptionally, if the provisions from Articles 5 to 7 are not satisfied, Council members can be nominated and elected at a General Assembly or by mail vote of the Council.
All terms of office begin and end at the end of each General Assembly.
No individual can serve more than two terms in any office but regular Councilors can be elected Vice-President and Vice-Presidents or Councilors can be elected President without regard to the number of terms served in a different office.
Exceptionally, for a smooth running of the Association, the Council is allowed to cooptate a member for a limited time on a special problem dealing with the tasks of the Association.
The General Assembly is composed of the Association members present at a properly called meeting. It is convoked at the time of the Symposium, in principle every 3 to 5 years.
The Council will be consulted each time that one of its members finds it necessary. In case of an important problem, a vote by mail can be taken.
The means of action of the Association are the following:
1. A Newsletter published at least once a year by an Editor or Co-editors appointed by the Council. The
publisher, location and language of the Newsletter are not rigidly fixed and will result from an agreement between the Council and the Editor(s).
2. Periodic meetings in the Form of a Symposium. These will be held in principle every 3 to 5 years. The
Symposium can be organized by the member of the Association nominated to this end.
Proposals for the organization of an International Symposium must be submitted to the Council at least 3 months before the next preceding Symposium. Such proposals are to be voted on at that General Assembly or by mail.
Arrangements for the next Symposium will be announced at the final session of the meeting.
The Council is empowered to take any decision concerning the location and date of these meetings in the interest of the Association.
Each member must pay an annual membership fee, to be determined by decision of the Council. The Association is entitled to receive donations. The Council pledges to send an annual account report to each Association member.
The organizer of the periodic meetings (Symposium) alone is enabled to establish the modalities for organizing a meeting and fixing the participation fee for all participants.
Persons not belonging to the Association and wishing to participate in the activities of the Symposium are admitted and have the same rights as the participating members of the Association, provided they fulfill the conditions fixed by the organizer. However, Symposium participants who are not members of the Association cannot vote or participate in the governance of the Association.
The Statutes can be modified by a vote of the General Assembly, upon proposal by one of the Association members.
Any decision voted upon in the General Assembly or in the Council must be adopted by the simple majority.
Dissolution of the Association can be pronounced by the General Assembly or by the membership through a mail ballot.
1) The Statutes (or Constitution) of the Association [founded 1971 in Novosibirsk] were adopted in 1976 and published in Fossil Cnidaria 5 (2): 2-4, 1976.
They were modified at the Warsaw General Assembly [Fossil Cnidaria 8 (2): 7-8, 1979] and the Brisbane General Assembly [Fossil Cnidaria, 17 (2): 9-10, 1989].
During the General Assembly in Munster on September 14th 1991 a reorganization of the Association was proposed by the President and accepted by the General Assembly.
2) Instead of 6 Vice-Presidents [1 North America, 2 Europe, 1 CIS, 1 China and 1 Others] it has been decided to reduce these to 5 representing the following country groups [in square brackets the countries and the number of Councilors] [as published in Newsletter 20 (2): p. 17, 1991]:
1. The Americas
[Canada (1), Central and South America, USA (2)]
2. Europe I
[UK and Ireland (2), France (2), Belgium and The Netherlands (1), Spain and Portugal (1)]
3. Europe II
[Germany (2), Austria and Switzerland (1), Denmark, Finland, Norway and Sweden (1)]
4. Europe III
[Bulgaria, Hungary, Romania, CSFR, Slovenia (1), Poland (1) and CIS (former USSR) (2)]
5. Australasia and others
[Australia (1), Japan (2), China (2), Korea, Middle East and Africa]